AWG Board of Directors Meeting
October 14 and 15, 2005
Salt Lake City, Utah
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| Image from Salt Lake Convention & Visitors Bureau website. |
Hi everyone!
Plans for the Fall 2005 BOD meeting are underway. We need your help to make sure that information is available before the meeting and to coordinate travel to the hotel. PLEASE return your registration PROMPTLY!! Many thanks for your cooperation. Detailed agendas regarding the meeting will follow shortly. We will keep you informed as more information and details become available. The delegate fee includes the cost of the meeting room, lunch and the afternoon break.
FACILITIES AND LODGING:
We will meet on Friday, October 14th and Saturday, October 15th at the Best Western Salt Lake Plaza Hotel, 122 West South Temple, Salt Lake City, Utah. The Excom meeting will be held Thursday, October 13th on from 4 pm to 6 pm. The BOD meeting will be held on Friday, October 14th from 8 am -12 noon and Saturday, October 15th from 8 am to 5 pm in Eagle Gate meeting room. AWG will sponsor a professional development seminar entitled, “Communicating with Government Policy Makers about the Geosciences” on Friday afternoon from 1 pm to 5 pm. The AWG Salt Lake City Chapter will host an icebreaker on Friday evening from 5 pm to 7 pm.
If you are planning to stay at the Best Western, please call and confirm your reservation. I have held rooms at the AWG rate of $108/night (plus tax) for a single or double and $118/night (plus tax) for triples or quads. Please call 1-800-366-3684 and indicate that you are coming in with the Association for Women Geoscientists. There are only a limited number of rooms available, so I encourage you to seek a roommate and make your reservations soon.
MEALS:
Lunch on both days is included in you delegate fee. All other meals will be on your own.
AIRPORT TRANSPORTATION:
There is a free shuttle from the airport to the hotel. After you’ve retrieved your luggage proceed to the hotel kiosk and phone the hotel. The shuttles generally run every 1/2 hour.
ESTIMATED COST:
The delegate fee is $45. This covers the meeting room, included meals and other miscellaneous costs. Guests of Board members who wish to share meals and breaks with the board will pay $14/day. Payment instructions follow. Please add the cost of your guest’s meals to your delegate fee.
Other costs paid by participants will include lodging (about $108 per night including taxes), dinners, airfare, and possibly airport transportation.
The total cost of attendance (assuming two nights’ stay) will be about $200 plus airfare. In accordance with the draft Travel Policy, we recommend that participants ask their employers or regional chapters to contribute toward this cost to help defray the cost to the Association.
THINGS TO BRING:
More details will be forthcoming regarding the agenda. Below is a preliminary list of items to bring:
- Delegate manual (consisting of items available in Delegates area of web site, http://www.awg.org/about/delegates/)
- Business cards to pass out
- Any information you want to distribute in electronic or hardcopy formBlank computer diskettes or USB drives for exchanging files
Meeting Preparations:
It's important for you to review as much information before coming to the board meeting. The more prepared everyone is, the more we will be able to accomplish. Please download and review the following documents. If you are a new delegate, please spend some time with the delegate that you are replacing and get some background information.
- Agenda
- Minutes from the Spring 2005 Meeting
- Chapter Reports
- Officer Reports
Additional documents that you might want to review:
Who's Coming?
REGISTRATION INFORMATION
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E-mail, fax, or mail to:
Laurie Scheuing
46 Homestead Road, Saratoga Springs, NY 12866
518-792-3709 office; 518-695-9445 home; 518-221-6078 cell
518-792-3719 fax
president@awg.org
MAIL CHECK FOR DELEGATE FEE OF $45 BY FRIDAY SEPTEMBER 30th
Make check payable to AWG and mail directly to:
Janelle Bird/AWG
P.O. Box 30645, Lincoln, NE 68503-0645
office@awg.org
